Office Support and Follow-up after an Inspection

Office Support and Follow-up after an Inspection

By Capt. Indranil Ghosh, Senior Marine & HSSEQ Superintendent

Office Support

The introduction of the Ship Inspection Report program (SIRE) by the oil industry has contributed to improved operational standards and a reduced number of incidents.

The SIRE inspection report is used by the charterer, terminal operators and other stakeholders as a risk assessment tool to assist in the assurance of a ship’s safety standards.
SIRE inspection results impact hugely on the employability of the vessels. At Thome, we consider positive SIRE inspection results as an integral part of our commitment to our customers to proactively meet their needs, which is one of our core values.

To achieve the above, a step wise workflow has been incorporated in the TMS under TGM 1.3.1 A2 as follows:

  • Once a vessel is inspected, the Marine Superintendent (MS) closely liaises with the vessel and technical department for rectification of the deficiencies recorded.
  • Robust responses are prepared by the MS and vetted by the marine manager prior to uploading to the SIRE database within 14 days upon receiving the official SIRE report. The SIRE system permits the operators to post subsequent comments up to one year from the date of the inspection if the very nature of the deficiencies mean immediate rectification is not possible.
  • Reply / approvals received from the inspecting oil major company is forwarded to the owners / commercial operators.
  • In-house vetting database and Q88 databases are then updated with the inspection details.
    Marine department follows up on the payment of the invoices in a timely manner.

SIRE inspections also assist in enhancing Thome Group’s other core values of “safety & environment” by analysing the SIRE observations and improving the overall safety standards. As part of continual improvement:

  • Deficiencies are analysed on a monthly basis and shared with the fleet in the form of a vetting digest.
  • Focussed campaigns are run to eliminate the identified weak areas and gaps.
  • High risk observations identified by the marine department are disseminated to the vessels on a monthly basis to avoid recurrence.

Acknowledging the fact that “Vetting is our Ticket to Trade”, we are committed to improving our vetting performance and achieving our targeted KPI goals for this year.