By Angelica Cruz, Corporate Communications and Marketing Senior Executive, Thome Ship Management Pte Ltd – ROHQ
Working remotely has some ups and downs which can affect employee’s productivity. Here are some tips and hints to help everyone keep on track despite the challenges:
- Establish a Workspace at Home –Set-up a small workspace in the quietest yet comfortable part of your house so you can perform your work efficiently without any distractions. Arrange the equipment you need: laptop, chargers, phone, headphones, pen and paper, etc.
- Stay Connected – Keep all communications open. Always get yourself involved and take the initiative to work collaboratively with your team. Make sure your presence counts.
- Utilize appropriate Tools Provided by Company – Make sure that all office communication tools such as Microsoft Teams, Outlook, and Skype are installed and working properly on your company phone and laptop. Double check if you’re able to access shared drives, files and the intranet.
- Dress for Work – Working remotely is not an excuse to slack off. All departments are expected to make morning meetings via video conference thus making yourself look presentable is a must. You can also use your Thome shirt if you have one.
- Stay Focused – Keep yourself aware with the latest news and developments involving COVID-19, but also make sure to keep your focus when working. In order to stay informed without getting stuck, schedule a 15-minute news check for yourself twice a day—once in the morning and once in the evening.
- Closely monitor working hours and breaks – Take note that we still maintain regular office hours and lunch break period. Use your break to eat, rest, walk around the house, do a quick exercise, or other things beside work to help your body regain energy and de-stress.
- Discourage Personal Intrusions – Prioritize your tasks during work hours and avoid engaging on social media, chit-chatting, and other distractions that will lead you to miss your deadlines.
- Make a Task Checklist – Before you start your work, list down all your tasks for the day or week and review all of them before your shift ends. Having a checklist will keep you on track on your deliverables and responsibilities.
- Ask for Help – Working from home may create the feeling of having to solve every problem on your own. This increases feelings of isolation and decreases efficiency. Use video or chat to ask your teammates for help when you need it. The ability to ask for help is crucial for your mental health as well as for your ability to do your job properly.
- Keep your Attitude In Check – Your greatest power is your perspective. When you look for the upside in a downside situation and figure out what you can control and what you can’t, it’s easier to accept whatever is beyond your control. Worrying about the things not within your control is wasted effort so just concentrate on the things you can control to make a positive difference.