Failing to Prepare is Preparing to Fail

Failing to Prepare is Preparing to Fail

By Mayuresh Jayade, Senior Superintendent / DPA, Thome Group Marine & Safety

PscStatutory inspections by law enforcement authorities of sovereign nations takes precedence over any commercial inspection regime.

In fact, in some of the maritime cases within global tanker trade in 2018, it was noted that an unsatisfactory Port State Control (PSC) inspection with a detention or significant number of observations can result in the rejection of that vessel by charterers and oil majors for commercial purposes. The emergence of new IMO regulations in recent years has led to increased focus on crew qualifications, crew contracts, working/living conditions, ballast water management and MARPOL Annex VI – Prevention of air pollution, which was also subject of Concentrated Inspection Campaigns (CIC) in 2018.

The Thome Group has always reckoned PSC performance as one of the business-critical indicators which makes it a subject of frequent measurement, analysis and review by the executive team. In 2018, we had set the target KPI of 1.0 observation per inspection and, as a Group, we achieved 0.95 which is praiseworthy and demonstrates our continual efforts in the effective implementation of our TMS and excellent teamwork between our shore-side teams and vessels.

As for the enhanced action plans for critical ports based on geographical analysis, we shall continue to provide additional guidance as summarized below to vessels calling at ports in the USA, Australia, China, Canada and Rotterdam:
• A port specific checklist developed using DNVGL PSC planner exclusive to the vessel calling at that port as an aid to identify areas to focus and verify status of readiness.
• Sharing of past observations from the Thome fleet to understand the general trends and avoid repetitions.
• Weekly monitoring of status of preparation and updates to the executive team.
• Telephone conference calls with senior officers onboard

To strengthen our PSC preparation process, effective December 2018, we have rolled out a new concise checklist for the use of masters and chief engineers. The checklist serves the purpose of physical operational checks prior to arrival at each port on most detainable items based on industrial statistics.

A dynamic crew PSC training presentation covering “DOs and DONTs” has also been developed which shall be updated every quarter with new data and global PSC trends. Crew training shall be carried out once every 2 months along with a screening of 3 sets of PSC DVDs as refresher training so that every new joiner is made aware of the importance of PSC and his/her role in achieving a “clean” PSC.